How convenient is it to keep documents at home?

There are many situations in which we use insurance policies, certificates, certificates. Therefore, so that the necessary papers are at hand, people are forced to keep documents at home. But how to do it correctly so that nothing is lost or spoiled?

What documents need to be stored?

Any modern person has a lot of pieces of paper for all occasions. But not every one of them is worth keeping.

We list the documents that you must have at home:

• The list is opened by passports and other family documents. For example, wills, testimonies.
• Inquiries, powers of attorney, receipts and other related to real estate and transport.
• Diplomas, diplomas, certificates, certificates confirming the availability of education.
• Paper related to professional activities: work books, contracts, contracts.
• Survey results, medical policies and cards.
• Warranty cards, checks for household appliances and furniture.
• Tax related paper.

Separately, you can select electronic documents or just data in digital format. As a rule, they correspond to one of the above items and are also subject to storage.

How long should paper be stored?

Documents can be divided by storage time. It depends on the duration of each particular crust.

• Permanent. Such papers should always be at hand. These are certificates of marriage, birth, diplomas confirming education, medical data, notarized information, wills, pension certificates.
• Long term. Documents for real estate, car and expensive things. They also include professional papers. Here you can also define checks, receipts. This is something that is stored for a long time and remains relevant for a certain period of time.
• Short term. Inquiries about the services of doctors, lawyers, and teachers are recommended to be kept for three years. Utility agreements and extracts assume the same period.
• Useless. You can immediately throw away unnecessary training, informational materials, instructions for thoroughly studied things, payrolls and more.

Separately, optional documents can be noted, which, however, are of great importance to their owner. These include personal diaries, notes, photographs and other memorabilia. Usually such things are also stored for a long time.

Therefore, it is desirable to throw away everything that is not used at the moment and cannot be useful in the future. To maintain order, you need to regularly clean your “bins” and get rid of the accumulated garbage, while at the same time parsing really important documents.

Storage Tips

As a rule, in most homes, paper is stored as standard.

1. First, documents are sorted by direction: home, workers, medical and others.
2. Then they are placed in signed folders, which will definitely not let you get confused in the papers.
3. The resulting sets are put in a separate box or bag. By the way, for convenience, partitions are often made inside the "container" that do not allow folders to mix. At the same time, you need to make sure that the storage location is not accessible to children and animals, but located conveniently for use.

It is a good idea to store frequently used personal documents separately. A passport, medical card, TIN and pension certificate will comfortably settle in plastic bags that are locked on a slider.Such packages are airtight and will keep the contents in perfect order, preventing it, say, from getting wet. At the same time, documents related to health should be stored as accessible as possible - so as not to lose time if they are urgently needed.

It is correct to always have photocopies of important papers at home. There are all kinds of cases, and such a reserve can help out in an unforeseen situation.

Particularly important documents can be placed in a safe. The modern market offers a wide selection of storages, so that any buyer can choose something suitable for himself. Only it is better to keep documents in a safe not in plastic folders - in case of fire, the material composing them melts faster than paper.

Non-trivial ways to store documents

Does the described seem boring? No problem! There are more interesting, convenient ways to store papers.

• • Organizer board. There are many options for such a device. In its simplest form, it is a panel to which paper is attached with buttons. In more complex versions, the board may have small drawers and hanging mounts.

• • Mini chest of drawers. It is exactly the same as a regular chest of drawers, but much smaller. It is very convenient to store documents in it. Being sorted into different compartments, they will never get lost! Drawers in a chest of drawers can have different sizes: small - for small pieces of paper, large - for drawings.

• • Hanging box. Just a small box or basket attached to the wall in the manner of a mailbox. In such a thing, located in the hallway, it is convenient to store the letters and receipts brought.

• • Pocket envelope. It is similar to the previous version, but it is not a box, but an envelope. You can attach it to the table, refrigerator, cabinet. Allows you to store temporarily necessary documents without taking up valuable space.

• • Wastepaper basket. No, not a trash can - special, for storage. It is put on a table or in a cabinet, it can have several compartments. A simple, inexpensive, but effective way to store documents.

• • Frequently used papers can be kept in a portfolio folder. It has a carry handle. Designed so that the documents are not wrinkled in it. Usually designed for A4 paper. If necessary, so as not to waste time searching for the right crusts, you can just grab the portfolio folder and run about.

We use digital technology

Instructions for medicines, devices and office equipment take up a lot of space. It is much easier to store them electronically. To do this, you need to find the same information on the Internet and compare it with the information available on a material source, to make sure of identity. You can simply photograph the instructions and save them in a folder on your computer. Only select the latter so that you do not accidentally delete it inadvertently. Another copy of the resulting files is better to write to external media, such as a memory card, or send to the cloud storage.

Just in case, you can scan the rest of the documents. But then you should take care of the security of the electronic system from a possible hacker attack. No one will like the leak of personal data on the Internet.

By the way, using a computer or mobile phone is convenient for tracking the validity period of securities. It is enough to simply enter the necessary dates in the “calendar” so that the electronic device notifies the end of the period of relevance of a particular crust. Then it remains only to get rid of unnecessary paper.

Perhaps the main rule for storing documents at home sounds simple: the thoroughness and regularity of working with household papers is the guarantee that the right document will not be lost at the most important moment.

Not all documents are worth storing. But there are many papers that each of us should have with us. They need to be kept in safe and secluded, but fairly easily accessible places. You can make electronic and ordinary copies of documents - they will probably come in handy. In any case, accurate storage and careful sorting of papers will help to keep them intact.